June 9, 2016

2019 RFP for Vendors

Please review the links below of each area of need we are requesting proposal for.

Proposals must be submitted by using this LINK ONLY. No RFP’s will be accepted via email, phone or mail.

Review the items we are bidding for the 2019 Garmin Marathon below, and submit the form found at this LINK. In the form you can select which item you are bidding on and add your proposal information. Only one form per item. If you are submitting for multiple items on the list below, please complete an RPF form for each found at this LINK.

Any vendor with the Garmin Marathon must be a member or must become a member of the Olathe Chamber of Commerce. Vendors cannot be awarded any proposals with the Garmin Marathon if they are not members. If a vendor is not a member and they are awarded the proposal, then they must join before contract is signed. Chamber membership dues cannot be subsidizes or bartered within the pricing of the proposal or invoice. The Chamber membership must be paid for separately before the contract is signed. Chamber memberships start at $500 per year and go up depending on the size of the business. More information can be found at this link: https://www.olathe.org/chamber-of-commerce


  • Participant Shirts Requirements
    • Shirt selected for the 2019 event: All Sport Polyester M1009 & W1009
    • Shirt color selected for the 2019 event: Sport Forrest
    • 2 Color print on front and 2 color print on back
    • Front design will be 6-8 inch artwork designed by the Garmin Marathon and the back will have a 6-8 inch area with a main shirt sponsors.
    • The shirt vendor is responsible for verifying that the proposed shirt is able to accept screen printing or heat transfers without damage to the weave or moisture wicking properties of the shirt. Any shirts delivered that are damaged will need to be replaced at the cost of the vendor. Shirts must not have hard to remove wrinkles or snags in the fabric.
    • We anticipate the need of 3,300 participant’s shirts for the 2019 race with final pre-registration quantity and sizes to be provided the first week of April with an estimated need for growth of registrations in last few weeks leading up to the event.
    • Printer must also be able to come to Expo on April 11th & 12th, 2019 in Olathe, KS to heat transfer fronts and backs of the shirts to fill any sizes needs. This is to eliminate excess shirt printing and costs.
    • Please provide a brief summary of previous experience with events of this nature, references (i.e. satisfaction of former clients) and point-of-contact information. The price quoted must be broken down per item of cost of shirt, cost of print or heat transfers for both sides, cost of delivery must show tiered pricing based on qualities. The Garmin Marathon participant shirt is a Tax-Exempt item.
    • A sample shirt in Women’s Large and a Men’s XXXL can be sent to the Garmin Marathon at 18103 W. 106th St., Suite 100 Olathe, KS 66061 for review of material and vendor’s printing quality with our logo printed on the front found at these links: PNG FILEEPS FILE
    • To be considered for selection, respondents must submit the RFP form found above. Proposals are due by 5 pm on December 20th, 2018 with all levels of pricing, online links to product or simply product name, style number and description, material info, color and size options, and printing or transfer methods.
    • The Garmin Marathon expects to choose an apparel company by January 15th, 2019. At that time, a Garmin Marathon representative will contact the selected company and discuss details of the contract or any vendor not selected will be informed.
    • Proposals must be submitted by using the RFP Link above. No RFP’s will be accepted via email, phone or mail.
  • Munchkin Marathon & Family Run Shirts Requirements
    • Require a Short Sleeve option that is unisex cut.
    • Shirt Type & Color Needed: Irish Green – Gildan 64000
    • Sizes needed: Youth S, M, L, Adult A, M, L, XL, XXL, XXXL options – same style shirt in youth and adult sizes.
    • We anticipate the need of 700 family run participant’s shirts for the 2019 race with final pre-registration quantity and sizes to be provided the first week of April with an estimated need for growth of registrations in last few weeks leading up to the event.
    • 1 Color print on front and 1 color print on back
    • Front design will be 6-8 inch artwork designed by the Garmin Marathon and the back will have a 6-8 inch area with shirt sponsor logos.
    • The shirt vendor is responsible for verifying that the proposed shirt is able to accept screen printing or heat transfers without damage to the weave properties of the shirt. Any shirts delivered that are damaged will need to be replaced at the cost of the vendor. Shirts must not have hard to remove wrinkles or snags in the fabric.
    • Printer must also be able to come to Expo on April 11th & 12th, 2019 in Olathe, KS to heat transfer fronts and backs of the shirts to fill any sizes needs. This is to eliminate excess shirt printing and costs.
    • Please provide a brief summary of previous experience with events of this nature, references (i.e. satisfaction of former clients) and point-of-contact information. The price quoted must be broken down per item of cost of shirt, cost of print or heat transfers for both sides, cost of delivery must show tiered pricing based on qualities. The Garmin Marathon family run participant shirt is a Tax-Exempt item.
    • To be considered for selection, respondents must submit the RFP form found above. Proposals are due by 5 pm on December 20th, 2018 with all levels of pricing, online links to product or simply product name, style number and description, material info, color and size options, and printing or transfer methods.
    • The Garmin Marathon expects to choose an apparel company by January 15th, 2019. At that time, a Garmin Marathon representative will contact the selected company and discuss details of the contract or any vendor not selected will be informed.
    • Proposals must be submitted by using the RFP Link above. No RFP’s will be accepted via email, phone or mail.
  • Pace Team Shirts Requirements
    • Shirt selected for the 2019 event: All Sport Polyester M1009 & W1009
    • Shirt color selected for the 2019 event: Sport Orange
    • 1 Color print on front and 1 color print on back
    • Front design will be 6-8 inch artwork designed by the Garmin Marathon and the back will have a 6-8 inch area with shirt sponsor logos.
    • The shirt vendor is responsible for verifying that the proposed shirt is able to accept screen printing or heat transfers without damage to the weave or moisture wicking properties of the shirt. Any shirts delivered that are damaged will need to be replaced at the cost of the vendor. Shirts must not have hard to remove wrinkles or snags in the fabric.
    • We anticipate the need of 80 pacers shirts for the 2019 race with final pre-registration quantity and sizes to be provided the first week of February.
    • Please provide a brief summary of previous experience with events of this nature, references (i.e. satisfaction of former clients) and point-of-contact information. The price quoted must be broken down per item of cost of shirt, cost of print or heat transfers for both sides, cost of delivery must show tiered pricing based on qualities.
    • To be considered for selection, respondents must submit the RFP form found above. Proposals are due by 5 pm on December 20th, 2018 with all levels of pricing, online links to product or simply product name, style number and description, material info, color and size options, and printing or transfer methods.
    • The Garmin Marathon expects to choose an apparel company by January 15th, 2019. At that time, a Garmin Marathon representative will contact the selected company and discuss details of the contract or any vendor not selected will be informed.
    • Proposals must be submitted by using the RFP Link above. No RFP’s will be accepted via email, phone or mail.

Other items needed or secured:

  • Medals – SECURED
  • Printing – Door Hangers, Post Cars, Posters, Maps, Race Book – SECURED
  • Printing – Signage, Banners, Flags – SECURED
  • Marketing & Promotional Items – SECURED
  • Event Management – SECURED
  • Online Registration – SECURED
  • Tent, Tables & Chairs – SECURED
  • Porta Potties and Hand Washing Stations – SECURED
  • Barricades – SECURED
  • Pace Team – SECURED
  • Pace Bands and Flags – SECURED
  • Expo Pipe and Drape – SECURED
  • Transportation – SECURED
  • Kids Zone Inflatables – SECURED
  • Medical Services – SECURED
  • Energy Pouches, Drinks and Snacks – SECURED
  • Medals and Trophies – SECURED
  • Participant Bibs – SECURED
  • Race Committee Swag – SECURED
  • Sports Mascots – SECURED